Company Secretary

According to the Companies Ordinance, Chapter 622 of the Laws of Hong Kong, every limited company in Hong Kong requires a statutory company secretary, and the company secretary cannot be the sole director of the company.

The role of company secretary

The company secretary must be a natural person who ordinarily reside in Hong Kong or a body corporate which its registered office or place of business is located in Hong Kong.

Section 475(2) of the Companies Ordinance (Cap. 622) expressly prohibits the sole director from acting as the company secretary. Besides, section 475(3) of the Companies Ordinance (Cap. 622) provides that no private company having only one director may have a body corporate as its company secretary if the sole director of that body corporate is also the sole director of the private company.

a person resident in Hong Kong, a Hong Kong licensed accounting professional, a Hong Kong licensed legal professional or a trust or company service provider licensee.

Duties of company secretary

The company secretary is an important position in a limited company. The person in charge must be familiar with the Hong Kong Companies Ordinance and assist in handling the company’s statutory affairs. He must also fill in his correspondence address in Hong Kong (non-Hong Kong addresses or post office box numbers are not accepted). Ensure that the Hong Kong Companies Registry can contact the company secretary at any time.

Therefore, hiring a professional secretarial company as the company secretary and acting as an agent for all statutory positions of company secretary has become the unanimous choice of Hong Kong’s large and medium-sized enterprises.

We have provided professional and reliable company secretarial services to more than 1,000 Hong Kong companies over the last 40 years. Our caring service has won compliments and trust of our clients, which have become the cornerstone of our persistence in professionalism.

40+

Years of experience

Company secretarial services mainly include

Acting as the statutory company secretary
Filing annual return
Prepare the minutes/written resolutions of the annual general meeting
Preparation and updating of statutory registers
Change of company name
Change of Secretary or Director's Personal Particulars
Change of secretary or director
Change of company registered office address

Apply for and renew business registration certificate
Preparation and maintenance of significant controllers register
Acting as the designated representative for the significant controllers register
Assist in opening a bank account
Amend the company's articles of association
Share transfer and alteration of share capital
Deregistration of company
Voluntary winding-up of company

For more information about company secretarial services

Please contact our professional consultants, we will provide you with free consulting services.